Privacy Policy

This privacy notice sets out how Autism Arena uses and protects any information you provide us via our website. We regularly update our privacy notice and this version was last updated in July 2024.

Autism Arena is committed to protecting the personal information you provide when using our website. We have a responsibility to keep the personal details that you provide confidential. We will only collect, process and store information that has been collected from you with your consent.

To help us deliver the right online services to you, Autism Arena needs certain information about you. This means that we have a ‘legitimate interest’ in collecting some of your information.

If you have any questions about this privacy notice, want to exercise any of your legal rights under GDPR and DPA, or you have a complaint about how we use, or have used personal data, please:

• Email: info@autismarena.co.uk

By using this site, you are agreeing to the terms of this Privacy Policy.  If you do not agree to our Privacy Policy then please do not use this site.

Where do we get information from?

We collect information from messages that you send us through our website, through tracking your visits to our websites and on our online forms such as when you register for an event or if you make a donation to us.

What information do we collect?

We collect ‘personal data’ which is any information that can be used to identify a living person. Our website can collect information including your name, address, date of birth, postal and email addresses and contact telephone numbers. By submitting this information, you are providing your consent that all of the personal data you submit can be processed in the manner in which you expect.

When we collect this personal data, we will:

• Ensure you know and understand why we need it
• Only ask for what is necessary for the service that we are providing you
• Protect it and ensure that only authorised persons are able to access it
• Ensure you know if you have a choice about giving us information
• Make sure that we don’t keep your personal data for longer than is absolutely necessary.

To ensure that the information that we store is accurate, please contact us as soon as possible if there are any mistakes, for example, a name that is incorrectly spelt. You have a right under GDPR for your information to be accurate.

We also receive statistical information about the visitors to our site, which pages they are visiting and the length of time they spend on our site, the type of browser and operating system that is being used, Internet Protocol (IP) address and country of origin. This collected information does not reveal any personal data.

See “What are ‘cookies’ and how we use them”

How do we use your information?

We will use the personal data to provide you with the appropriate services, products or information that you have requested, for administrative purposes and to further our charitable aims, including fundraising activities. We may need to share your information with our services providers, associated organisations and agents for these purposes.

You can let us know what information you would like to us to contact you about by completing our online GDPR Consent form.

Financial transactions made through our website are handled by our payment services providers: Stripe (Stripe Privacy Policy).

We do not use your personal data for the purpose of direct marketing unless you have subscribed to email newsletters or have given us your consent to provide you with further information. We use MailChimp (Mailchimp Privacy Policy)  to operate our email mailing lists.

Personal information collected through the site is not shared with third parties or used in any other way (other than described in this policy or as required by law) unless you have provided consent for us to do so.

We reserve the right to share your personal information if we are legally obliged to and to apply our terms and conditions and other agreements. This can include exchanging information with other organisations for fraud and credit risk reduction and police investigations.

Unfortunately, no transmission of data over the internet is 100% secure. As a result of this, Autism Arena will, and do take, all steps possible to protect the personal data you private through our website however, we are unable to guarantee the security of the information you transmit to us and you do so at your own risk.

When we collect your personal data, we use strict procedures and security features to prevent unauthorised access to it.

What are ‘Cookies’ and how we use them

We use “cookies” to monitor the usage of our website and use Google Analytics for our web analysis.

A cookie is a small text file that is placed on your computer’s hard disk through your browser and helps to improve your experience of our website. However, you may prefer to disable cookies on this site and others. The most effective way of doing this is to disable cookies in your Internet Browser. You can find out how to do this by visiting the help section of your browser. Further information about cookies and how they are used can be found at www.allaboutcookies.org and www.aboutcookies.org

The information collected by the cookies is anonymous and does not contain any person identifiable information.

Age Restrictions

If you are aged 18 or under, we recommend that you get your parent/guardian’s permission before you provide any personal information on our website.

Other websites

Our website may contain links to other websites belonging to third party organisations. We also reserve the right to participate in social networking sites. We have no control over the privacy practices of these third-party sites. You should be able to read other sites privacy notices.

Changes to the policy

We reserve the right, at our sole discretion, to modify, add, or remove sections of this policy at any time, and any changes can be seen by visiting our privacy policy link in the footer.

Access rights

You have a right to access the personal data we hold about you.  If you wish to obtain a copy of this information, please email us at the email addresses given below:

• Email: info@autismarena.co.uk

Privacy queries

If you have any questions regarding this policy, or you wish to update your details or remove your personal data from our records, please contact us at the above email address.

Thank you for visiting our site.